Tips to Prevent Billing Problems

Billing and insurance can be confusing, so here are some tips to prevent billing problems:

  • Make sure your bill is actually a bill.
    If carefully checked, what appears to be a bill may actually say "$0 balance due"', "your commercial carrier has been billed", "this is a statement" or "this is not a bill". No payment is required at this point.
  • Carefully read every bill or statement from your doctor, insurance company or hospital.
    Do not assume that your insurance plan will take care of it for you. Call the telephone number on the document with any questions.
  • Always get the name and phone number of any insurance/hospital/physician office billing person you talk to.
    Note the date and time of the conversation. If you are not satisfied, ask to speak with their supervisor. If still not satisfied, go up another level. If still not satisfied, ask for a face-to-face meeting or an appeal of the payment matter. As a last resort, write a letter – insurance companies and HMOs must respond to formal written appeals.
  • Sometimes employers fail to pass on their files of new employees eligible for coverage to their carrier/health plan.
    Make sure you are covered. Check with your benefits manager. If you have recently been hired or changed plans, always double check with your benefits manager.
  • Keep all invoices, receipts, billing statements, bills, copies of checks and interactions with billing personnel in chronological order in case you need to refer back.
  • Always call immediately if you notice a billing problem or if you do not understand the bill.
    The sooner you bring it to someone’s attention, the fresher your experience will be with your doctors and hospital and therefore easier to track and resolve.
  • Full payment of your bill is expected within 30 days.
    If you are unable to pay, please call the hospital at (860) 696-6020 (toll free at 888-515-5544), or stop into the hospital admitting/registration area to discuss your situation with a financial counselor. Our staff will be happy to assist you. Patients may be eligible for state, federal or local funds that cover hospital bills. Hartford Hospital also has free care funds available.
  • Be persistent!
    There is a window of opportunity to have bills resolved. If you wait too long it becomes harder. If you are not satisfied with answers, keep calling back and schedule face-to-face meetings. 

If you are still unsatisfied after repeated attempts to resolve your problems, contact the Connecticut Managed Care Ombudsman. That number is 860.HMO.4446.

Inside Billing & Insurance: 

Financial Assistance

Hartford HealthCare is committed to meeting your healthcare needs and treating you with compassion from the bedside to the billing office. We realize that most medical expenses are the result of unexpected illness or accidents and are difficult to budget for.

Tips to Prevent Billing Problems

Billing and insurance can be confusing, so here are some tips to prevent billing problems.

Billing FAQs

Here are some frequently asked questions regarding billing, along with the answers.

Online Bill Payments

This is a free, fast and secure service that allows you to pay your bill online.

List of Charges

Hartford HealthCare has a website that is designed to help you understand the cost of your care.
The site shows the prices for most procedures or other services at each Hartford HealthCare hospital.

Insurance & Managed Care Information

We participate in most insurance & managed care plans in Connecticut to make using our facilities and services as convenient as possible.

Insurance FAQs

Here are some frequently asked questions regarding insurance, along with the answers.

Billing & Insurance Terminology

Here are some common terms you will encounter when dealing with billing and insurance issues.